Office Manager, DoD STEM Program
COMPANY: FORGE INSTITUTE
POSITION: Office Manager, DoD Program
DESCRIPTION: Manage Administrative duties for Forge Institute
About Forge Institute:
Forge Institute is the Nation’s leader in advancing cyber and STEM capabilities through innovative partnerships across the public and private sectors. Our mantra, “Forever One Step Ahead,” is our reminder to remain vigilant, updated, and innovative against an enemy that seeks nothing less than the permanent disruption of our way of life. Empowering the next generation of STEM workers and leaders ready to face the unique challenges of tomorrow is key to advancing and securing the future.
Program Description:
Forge Institute was recently awarded a Department of Defense funded STEM project to provide educational outreach, instruction and opportunities in science, technology, engineering, and math (STEM). The program’s goal is to raise interest and improve the knowledge and skills of at-risk youth in STEM fields with a hands-on minds-on approach. Desired outcomes are to provide a highly educated and skilled workforce that can answer Arkansas growing STEM career demand.
Position Description:The Office Manager is responsible for managing administration duties for academy staff including maintaining records, correspondence and files.The office manager will also be responsible to fill in for instructors as needed.
Your responsibilities as a member of our team, will include but are not limited to:
Represent Forge Institute and its programs through community outreach engagement, including attending relevant cyber and tech community groups, conferences, etc.
Receive visitors and telephone calls
To work from a rough draft, to type a variety of material, including correspondence, program and presentation materials, as needed
To receive all incoming correspondence daily, review all outgoing correspondence for format and accuracy
To make copies of Students log books and other classroom materials, packets of program materials, and collate and bind as needed
To maintain quality control of official documents including travel vouchers, purchase orders, contracts, schedules, and other documents designated by the Director
To maintain program records and files as directed, and to assist in consolidating data for end-of-year reports, or other reports as needed
To maintain purchases log, including categorizing purchases for end-of-year reports
To assist in monitoring students during restroom and lunch breaks
To ensure proper maintenance of office equipment, including copiers, printers, laminator, grading system, phones, binding equipment, and other clerical aids
Assure all office, presentation, or student computers have current applications necessary for mission success
Research product features and reviews for purchase requests for new technology equipment
Coordinate with vendors for technology support, including warranties, product or part replacement, etc., in order to maintain proper working order of all electronic equipment
Serve as liaison for staff members to solve technical problems as they arise in the classroom, office, or at presentation venues
To agree to random drug testing for the duration of the term of employment.
To participate in training designated by the STARBASE Arkansas Director, as deemed necessary for mission success
Have or be able to gain and maintain a Security Clearance
To assist in all other related activities and duties as deemed necessary for mission success by the Director
This position may involve some travel within the State of Arkansas, and occasionally could involve travel outside the State of Arkansas. Furthermore, you must adhere to internal security policies and requirements.
Preferred Qualifications:
A bachelor’s degree in STEM field or education.
The ideal candidate is highly organized and familiar with basic office applications.
Must relate well with students and adults, and functions well in a highly collaborative, fast-paced environment.
Professional client-facing demeanor, comfortable in the classroom.
Strong, clear verbal and written communication skills.
Capable of completing tasks on time without supervision.
Forge Institute is an Equal Opportunity Employer that empowers our people—no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status—to fearlessly drive positive change.
